7 ChatGPT Prompts That Will Instantly Save Your Small Business 10+ Hours/Week

Time is one of the most limited resources for small business owners. Between emails, content creation, customer queries, and planning, the to-do list never ends. But with the right ChatGPT prompts, you can automate repetitive tasks, boost your output, and reclaim valuable hours—without hiring extra help.

Here are 7 simple prompts you can start using today that will save you at least 10+ hours per week.

1. Summarise My Meetings

Prompt:

“Summarise this Zoom transcript into key points, action items, and deadlines.”

💡 Use this after every client meeting. No more manual notes!

2. Draft My Weekly Email Newsletter

Prompt:

“Write a short, friendly email to my subscribers about [topic], include a call-to-action and a link to [your website/product]. Keep it under 150 words.”

🚀 Use weekly to stay top-of-mind without spending hours writing.

3. Turn a Blog Into 5 Social Posts

Prompt:

“Turn this blog post into 5 social media posts with captions and relevant hashtags for LinkedIn and Instagram.”

📱 Batch content and stay visible across platforms.

4. Write a Job Ad That Attracts Great People

Prompt:

“Write a compelling job ad for a [role] at a small business. Emphasise our friendly culture and flexibility.”

📋 Hiring help? Don’t waste time rewriting ads from scratch.

5. Respond to Customer Enquiries Faster

Prompt:

“Write a polite, helpful email reply to this customer enquiry: [paste enquiry here].”

💬 Get through your inbox faster, with consistent tone and clarity.

6. Generate Blog Post Ideas for My Niche

Prompt:

“Give me 10 blog post ideas for a [industry] small business targeting [audience], focused on [topic].”

🧠 No more blank page syndrome.

7. Automate Simple Procedures

Prompt:

“Turn this process into a step-by-step SOP with bullet points and clear headings: [describe process].”

🛠️ Systemise your business for easier delegation and future scaling.

How to Use These Prompts Effectively:

  • Save them in a swipe file (or grab one from SBPS 😉).

  • Add them to your Google Docs, Notion, or wherever you plan.

  • Set aside a 30-minute block each week specifically for “prompt-powered productivity.”

Internal Links:

✨ Want more of these time-saving prompts? Download our Free Productivity Prompt Pack—custom-built for small business owners.

Dan MacInnis

Dan is a marketer and a creative soul. She has over 25 years of experience helping small businesses with their marketing and started Happy Beads in 2021 as a creative outlet during the pandemic.

https://www.macinnismarketing.com.au
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